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How to Keep Your Confidential Documents Secure

When you're getting ready to send off your new document, don't just throw it into the mail. Keep all of your documents safe and secure with these 8 tips shared by us in the article. The reason to encrypt your confidential documents is that, if you lose your sensitive information on a regular basis, it will be easy to access and use. If you want to keep your confidential documents safe, follow these steps:




There is a wealth of online and offline resources to help you protect your confidential documents.


Here are some of the best ways to make sure your data stays private:


  1. Lock down your computer and apps by limiting access with passwords, or requiring additional security measures such as biometrics.

  2. Use encryption software to encrypt both hard drives and removable media such as USB drives.

  3. Always keep your devices secure in a locked desk drawer - never leave them lying around for anybody to find.

  4. Set up alarms on all your devices so if someone enters an area where they shouldn’t, you’ll know immediately.

  5. Use secure protocols like SSL to encrypt data at rest.

  6. Avoid using public computers for financial or personal information.

  7. Don’t use social networks for sensitive financial transactions, and use an alternative email account when you must.

  8. Mix with people you trust and don’t leave your device unattended for longer than is necessary; if you can’t trust the computer, you can’t trust the content on it.


Why information should be encrypted?




There are a variety of ways that you can keep your confidential documents secure. One way to do this is to use a password. Many people also use encryption software on their computers to not only encrypt the contents of their files but also protect against any viruses or spyware that might be on them. If you need to keep a document safe from prying eyes, consider using encryption software for your documents.


Use a Password Manager and Two Factor Authentication


The best way to keep your confidential documents secure is to use a password manager and two-factor authentication. A password manager will allow you to create strong passwords for all the different sites that you visit. Two-factor authentication is when your account requires more than one step to log in, like sending an email or text message with a code. This prevents hackers from accessing your account if they are able to get into your phone or computer. (For more information on how to use two-factor authentication and a password manager, read this article.


Back up your files and data regularly. Computers are great but they can always be taken. The best way to keep your confidential documents secure is to use a password manager and two-factor authentication Keeping confidential documents safe is one of the most important aspects of your security plan. To better protect your documents, you should use a password manager to randomly generate, store, and change passwords for all your accounts. You can also set up two-factor authentication on your computer or mobile device to make it more difficult for someone else to access your account without knowing both the secret key and the password.


The value of keeping your confidential documents secure is an important one, and it is worth spending a little time to take preventative measures


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